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All right welcome everybody my name is Doug and this is webinar Steiner business solutions is putting on a guide to 1099s and explain a little bit what they're for who has to file them who doesn't and then they go into how you can actually file them through QuickBooks so there's a list of structural stuff and basic general knowledge about the 1099 themselves but I'm also the knight billions of the QuickBooks there's a lot of different ways to file them what QuickBooks is one way you can actually print them right out of there and if you're already doing the bookkeeping in QuickBooks and that makes it really simple for you so let's go ahead and pull up a 1099 here alright so the purpose of a 1099 form is basically for companies to report what they've paid to other subcontractors but other individuals or companies that subcontracted services to and this is basically a double check for the IRS to make sure that those companies are reporting their income so similar to the w2 how the w2's are sent off for employees of companies this is what you do in pretendin as you do these four sub contractors subcontractors can then use these 1099 to help repair their own personal tax returns and like I said you're sending copies of these to dial s as well so the IRS and old what you've paid them subs basically the rules are this these are who would qualify for a 1099 if you're looking at your vendors at least $10 and oil teams will pay to them broker payments in lieu of dividends or tax-exempt interest not one that's used a lot these are used a little bit more at least if you paid your vendor at least six hundred dollars in rents that's a very important one services performed by some who's not an employee again that could be a business or it could be an individual prizes and awards now there's an other income payment category which includes a bunch of little things of nineties very much another one in medical and health care payments now this is not health care premiums these are the payments directly to doctors physician offices hospitals that kind of thing for specific services not for insurance health insurance premiums over six hundred dollars in crop insurance proceeds and another one not used very much cash payments or fish another one not used for it much and finally payments to an attorney so if you paid an attorney over six hundred dollars you need to file a ten on the line for them so that's if you have any of those if any of the vendors paid $600 or more to the year if fall into one of those categories you're probably going to have to deal with 1099 for them now let's go over some exclusions to those examples generally a payment to a corporation which would include an LLC that filed as an S corp Laura Secord you would not have to file for so if you happen to know that the company is incorporated there Escalus C Corp or if you know the Derna LLC business but they file as an S corp receipt book then you do not have to do a 1099 now I warn you off the top here that it's it's better to be safe than sorry so if you're not sure if they're supposed to get a 1099 it's better to just send them one because they can always just rip it up and throw it away but if you didn't file one when you were supposed to then that's where you can potentially get into trouble so always err on the side of sending up a 1099 if you're not sure another exclusion would be payments for merchandise so again the key here is that these the payments that you're recorded and you're using for this calculation is 1099 but for services not products if you buy products from an individual it's not going to count if you bought a service from an individual then you would count it another exclusion obviously is wages paid to employees that's what the w2's are or you could not do any employee verses on 1099 and then finally payments to tax-exempt organizations you would not need to do 1099 s for them as well so then we talked about the some of the corporations getting excluded if it's a corporation you don't have to do attendant and I well there's actually exclusions to that exclusions if you will as well and I make it nice and complicated for you so even if a company is a corporation you would still send them a 1099 for these reasons one if if you're paying if you paid them link rent would still you still send 1099 medical and healthcare payments that go here in box six again these are not health care insurance premiums these are actual health care costs that you can contain to a doctor or a hospital something like that but even if they are the corporation would still send them a 1099 fish purchases for cash reported doesn't matter whether they're the operator or not you'd still send them one attorneys fees again this is another one that might be somewhat common if you paid over six hundred dollars in attorneys fees you have to send in a 1099 whether they're incorporated whether the corporation or not and then gross proceeds paid to an attorney afford it in box 14 nine years as a different thing we'll talk more about that as well begin the exclusion for a company be incorporated does not count there so let me talk a little bit more about that gross proceeds paid to an attorney those are basically payments made to an attorney in the course of your trade or business in connection with legal services for example a settlement agreement if they total 600 or more then you're gonna put that diner in this box begin so what we're talking about here we're not talking about these like on the page an attorney or services that that would go up here and in box 7 but we're talking about settlement costs so if you had to pay out you know on a lawsuit that you lost and then to pay out funds to the to the claimant but you could pay them to the attorney's office sort of attorney contain the claimant that's what we're talking about here in box 14 all right so another exclusion is again I mentioned it pretty much anything that you can pay in employing you're not gonna count so do not count reimbursed expenses to employees either one to 1099s that there is actually don't need to be filed anywhere but most of your employee compensation that's all know the only w2 an employee of business expenses reimbursements would not have to be on a 1099 or a w-2 so here is your 1099 for this first box here basically is is gonna be your company's name and address because you are the payer here's your payer federal ID number that goes in this box now here's the recipient who you're sending it to your vendor typically it's gonna be their ID number here whether it's a social security number or whether it's a photo ID number and you get the recipients name here and any UVA today may warthunder on their address here that's what you throw out there one note I want to make is you're gonna you're gonna send a copy of the 1099 s certificate of the black copy which I'll do is copy key to the actual recipient to the vendor who even though the payments to over the years you can send it to them by the end of January now you are allowed to truncate their federal ID number their social security number if you want on a copy that you sent to them so in other words if it's our social security number you could include just the last four digits on here if you wanted to but you're also going to send a copy of all these to the IRS and you are not allowed to truncate that so if you're printing this out of QuickBooks or something like that chances are they don't give you the option truncated I'm just letting you know and right now you're able to manually fill out these forms if you want to you don't have to use a computer program to do it so if that's the case you can truncate that number if you think that they would prefer that another thing I want to point out is you see a void box and corrected box up here the Boyd box and the endings are only going to be for the IRS copy kitchen instead typically the copy that you send to the IRS is going to be read by the other copies are going to be black and the other copies will typically mean you can buy these forms at staples OfficeMax ignore them on Amazon you in a lot of places they're gonna come with two of these forms per page so any neck in fy11 page is gonna have two these forms IRS copies you're not supposed to fold or bend or anything or cut those copies but the black coffee that you be sending out we're going to come with two per page so you're able to actually use your perforated so you're ripping my down the middle and they use one half the page for one customer and one for one vendor and the bottom half for another send them out that way so on the red copies if by chance you print out your 1099 the 1099 is not correct something wrong with it we know it right away it's a you know one of the 1099 is on your eight and a half by eleven page or wrong but the other one is good but you'd go in and mark this boy mark is void on that and that way the IRS will not just won't count it will ignore this the entire 1099 not the entire page but we can on that that's monkey boy likewise if you've already sent everything in to the IRS and then you find out later you needed to correct something which Gigi send in another form and you and market corrected and that way it knows that you've already knows that you've already sent this 1099 in before but now you're sending in the corrected version of it okay so that's kind of the basics of the 1099 let's start going two fields here and talking about what they're for first one is rents so this is fairly self-explanatory again any rent that you've paid over six hundred dollars of things that would count here would be you know any rent for office buildings that you've rented office space that you've rented they would also include machine rental so if you if you've rented equipment over the year and it amounts to more than six hundred dollars you would include back here in this red box as well number two's royalties not one that's used a lot but I'll just briefly go over that's here you would enter gross royalty payments of $10 or more which are typically from royalties from gas oil other mineral properties things like that so it's not one that a lot of people use other income basically they ain't are the instructions from the IRS or the other income box here say that it put anything in here that does not fall into any of the other categories so that's not real helpful but it can include certain prize awards that are not for services performed and things like that again when it's not used very often box for it's for federal income withheld now the government requires that if if you have a subcontractor who knows in the attend ninety nine been there and you know you're have to fill out of 1099 for them and they do not give you their federal ID number you don't have that information then you are expected to revoke certain amount of money out of it just like you would withhold money from an employee's paycheck and turn that money into the government you expecting D as well I'm not going to go into that too much there you know I would suggest you download the instructions from the IRS to find out more about how much you're supposed to be hold I want off when I say it's similar I'm 20 percent something to that effect but basically the IRS is expecting it you don't have their photo ID number that means you're not going to be able to properly report this income to them at the end of the year so what they expect that they want you to take out 20% that payments you owed them $600 you would actually hold 120 of it and pay them the balance and hold it hundred $20 and turn it in to the IRS at the end of the year a lot of people don't really do that but that's that's the law that's what's supposed to happen and the good thing is is you can actually use that to your benefit because you know if you have any subcontractors or any of these companies you're working with that you know you're going to do a 1099 for it and they're withholding the information you're there they're just slow to respond to you you're trying to get their address you're trying to get your federal ID email or phone and they're just not responding to what I suggest doing is trying to get this information before you even pay them and we're going to go over the w-9 form later I'm going to show you that and that's a good form that you can give them a blank form to fill out and it gives you all of this information that you'll need their name their address their photo ID number what type of business they are whether they're incorporate or not what I would suggest is you actually give that to them and have them fill it out and say we'll give you your check and your payment once you give me this w9 back below this information and what you can do is actually say look if you don't give me this information that I'm gonna have to withhold 20% from your next check okay so you can use that as a little leverage on your side get then they give you the information you need because that's really all you want you just want them to give you information so that you can fill out the forms properly and do what you're supposed to do the company so that's what that is again for more information I would I would look up their instructions online to find out more of how much you're supposed to look for number 5 is fishing bird proceeds I'm not really going to go into that it's not any people use that the six is medical and healthcare payments so it says enter payments of 600 or more made in the course of your trade or business to each position or other supplier or provider of metaphor health care services so again I mentioned this earlier but this is not health insurance premiums so do not put health insurance premiums here this would only be if you actually pay the position a hospital or doctor's office or something like that correct from medical care it was over $600 and you would include that here alright now we move on the box seven and this is this is the one where most of your stuff is going to get filled out the box sent seven called non employee compensation you're going to enter non employee compensation $600 or more include beans Commission's for services performed at the non employee so what is non employee compensation basically if the following four conditions are met you must report the payment here in non employee compensation one you made the payment to someone who is not your employee - you made the payment for services in the course of your trade or business normal business payments three made two payment to an individual partnership state or in some cases in corporation we talk about those what qualifies for the business types and ago and for you made the payments to the phase of at least $600 during the year you know we're talking about County there's all this always we're dealing with calendar you're even if you want a different fiscal year to the business the 1099 just like w2's they are they work on a calendar year fees paid by one professional to another such as fee splitting or referral fees those are those are now be considered non employee compensation payments by internees two witnesses or experts in legal legal proceedings that would count payments for services including inlets for parts or materials used to perform the services if supplying the parts of materials with incidental service so for example if you were paying an auto shop to fix your car they might give you an invoice that includes parts and labor well in this case the parts are really incidental to repairing your car your pain in the fix your car whether they want to charge in or whatever the part is for labor whatever the part that doesn't matter to you now if you went to an auto supply store ranges lots of parts to fix the car yourself for that would not count because that would be considered product or merchandise that would not be considered a service so here you're looking at typically fees for attorneys accountants architects contracts engineers companies and people like that who are providing a service to you that's that's the one you're going to use the most box 7 is when where most of your filing kit and again that's what we use most of our lenders for no actually there's one more thing for box 7 to exchange us is when it's not not used very often and one it's probably avoided by a lot of businesses but legally this is you're supposed to record this exchanges of services between individuals in the course of their trade or business so for example if an attorney would represent the payment for some of some of the painters business and in exchange the painter paints the attorney's office well each each one is supposed to value their services and do a ten and a nine and the other again it goes over $600 so whatever the attorney value his service is that you have to do a 1099 to the painter for that amount and conversely the painter we have to value his services and decide how much he thinks painting in office was worth and he would do a 1099 to the to the attorney for that amount so this is not something that gets done a lot you know this would be one of those transactions a lot of people would do under the table but again legally you are supposed to do this and yes if you do that then whoever receives the 1099 is going to have to pay income tax on that so that you know the the attorney would have to show the value of its office being painted you have to add that to the taxes and vehicle pay income tax that's the point of it so again you can see why a lot of people would not do that but but legally you are supposed to do that number eight another one not use very much substitute payments and live dividends here you enter aggregate payments of at least ten receive by a broker for a customer in lieu of dividends for tax-exempt interest in it as a result of code alone of the customer securities so I'm not going to go into a lot of that could look in it's not use very much Fox 9 payer made direct sales on 5,000 the more a consumer product to the buyer and not not you very much so I'm not going to really spend a lot of time on that but basically you know if you sold $5,000 or more of consumer products to a person on a buy-sell deposit condition or other commission basis for resale anywhere other than a permanent real detail establishment that's that's what the rules are for that one but you know most people music so I'm not going to go in there crop insurance proceeds somewhat self-explanatory not use much sunblock and we'll be going to that either excess golden parachute payments the same thing not going to really go into that grossed persons to return the test on this a little bit earlier here you're going to enter the risk proceeds of $600 or more into an attorney in connection with legal services regardless of whether the services are performed for the lawyer so again this is typically you know the good example of this is a Salomon if you had to pay you had to settle a lawsuit and you paid the money to be turning so that they could give the money to the to the plaintiff then then you're gonna have to report that here and send a 1099 to the attorney's office all right so these other ones again 15 16 17 not news very much I will I will point out that the states are a little bit different whether or not you have to actually submit the 10 million islands to your state in Virginia where we're located you do not have to file the 1099 with the state of Virginia and you just file them with the the recipient and then with the IRS other states you may have to do that so you look into your own state what I don't know how you're supposed to file it with the state but if you Jeannie my house so that is pretty much this form again you need to fill this out and submit it to the recipient the person who you paid the money to by January 31st the end of every year and then you need to submit it to the IRS by February 28th or if you that's if you pay per file with the IRS if you actually follow electronically there are ways to actually do this electronically to other services paid services and the secret books even have that service as well as well as other softwares and companies websites out there that will file this stuff electronically for you some of some payroll companies we need to do that for you as well um if you file electronically then you actually have till March 31st to file it but for most people you have to file with the IRS by the end of February and you know a good tip you could technically file everything with the IRS as soon as you file it with the recipient and you send everything out to all your 1099 vendors you can turn right around and submit everything IRS if you want but I suggest you wait a couple weeks at loose because sometimes you'll hear from one of your 1099 vendors after they receive theirs and say hey you put month of all federal ID number on here or I'm disputing this amount you know I showed something different or give the wrong address or something like that and then you want to correct it um you know a keyboard if you've only submitted the copy to your vendor and you need to do a correction you can always just rip that one up and do another one and send it to them um but if you've already submitted it to the IRS then you actually send a whole corrected form and the sentiment of 1096 as well so the 1096 is kind of the cover sheet that you'd send to the IRS so I typically would wait a couple weeks at least a couple weeks till the middle of February or something before you submit everything to us just to make sure that there's nothing that you would be correct then you're going to print out a 1096 form which I don't have a copy but it's basically like I said a cover sheet that says how many 1099 ZAR in total amount for those 1099 we're gonna send that along with all the red copies of the 1099 not folded or bent in any way a staple everything submit that's the IRS on the end of February okay so that is the 1099 form now as I mentioned earlier you need to get this information to be able to fill it off from your your vendor your social security number you need their name the full business name and you can know what type of entity they are and you need your address so you can get that information by phone by email really any way you want what I suggest you do is use the w-9 form you can download this right around RS website and basically this is exactly what this form is for the question for the taxpayers identification certification them so it asks them for their name their gbas that they have and asks them for the type of business enjoy a little bit of sole supplier sole proprietor sequel of S Corp partnership trust limited liability company here's where we talked about you know a limited liability company would typically you would need to do a 1099 form if there's a sole proprietor or partnership but if there's a c-corp if they follow the CFO for S corp which we put here then you do not need to do the tenon area so we want to get all this information and you can have it on file even if you get this information it comes back and shows that they were Seacliff well now you don't need to do a 1099 but you still keep this document on file so that you have records as to why you didn't do a 1099 form we'll have it for the next year if you ever do get a lot of it in the company you know and so why didn't you keep nor the iris is writing GE lieutenant nine for them here because they filled out this form it said that they will seek work so I didn't even do a 1099 there you get a documentation as to why you did what you did to get their address down here and then over here you're going to have your social security number if it's an individual or your employer ID if it's a business so this this is the form again I encourage you to get this as soon as possible a lot of people wait till the end of the year to try to get this information and then they're trying to track down their vendors and trying to get this information and it delays them going together they're 1099 whereas if you can again like I said you can email this to your vendors you can hand it to them if they fill this out and then I'll give you your payment your checking them as soon as you give this back to me that's probably your best bet they're likely to be much more responsive if they're waiting on payment they know that that's what's going to it's going to take they get paid versus the end of the year when you've already paid them everything and maybe you're not even doing business with them anymore and now you're doing each other the information from them and it may not be very responsive so that's the w-9 form again if you go to irs.gov the website and just do search from w now you can download it and fill that out all right so that's the w9 that's the 1099 now I'm going to show you how we can actually use these QuickBooks so if you're already doing your bookkeeping if you're not doing your bookkeeping in QuickBooks there are ways to there are plenty of services up and do this you can go to Staples and almighty's 1099 form and you can fill them out manually you can add everything up etouffee these vendors and fill them out manually that that's fine too but if you are already doing you look keeping in QuickBooks then a lot of this information is already there for you and if you've kept it up throughout the year then you can almost literally go in and just push a button and have these print out for you save you a lot of time so first thing I want to show you this is what you can do if you go into the vendor Center when you're setting up a vendor if you narrow or suspect they're gonna do a 1099 wonder if you have to pretend on our own ability which you can in the setup process you can make sure that you've got all the information needed name address down here and you want to tax settings you can just bring put in their tax ID number again whether it's a social security number or a federal ID number for business either way and then you check this box saying that they're eligible for 1099 and it's just a rule quick looks tracking that information so that you can print this report later you can click the 1000 in our report so that's how you look you don't set up or at the top of the fact you're giving this information this is where you go go back to the vendor open the vendor up and edit them and then you can enter that information once it's the end of the year and you're ready to actually start preparing it and I know in China cycle you need to send them to go under vendors there's an option here for print filed 1099 and there's a little wizard here I'll walk you right through the whole little step process on them so we're gonna open the wizard and it shows you the different steps that we're going to hear through first we're going to select the members that we think they're appropriate to verify their information is correct and we're gonna map accounts and QuickBooks so that it goes to the right box on the on the ten on an eye on the board we're going to preview it and then we're going to confirm them everything and print them let's get started the first thing it's going to do is show me a list of all my vendors these are all my vendors in the system and then see their check boxes next to the ones we're already set up as 1099 bend it so these you know when we set them up in the sample company we already decided they were ten million on vendors and check the little box in the in the vendor set up it says ten on an eye pendant but it is showing us a list of all of the other vendors that we have as well just in case look at these and say oh maybe we miss one maybe there's a mechanical should have been one I did I didn't check it but I can do that now I can turn them on at the time I find under right here in QuickBooks tried to help you a little bit by showing you up to the fight here which GL accounts were typically used for that vendor so that can give you an idea what kind of stuff you paid them for - so in this case tools and miscellaneous equipment for now if we bought equipment from them but may they're not going to count at a ten dollar bond vendor if I could appear say advertising yes well I have a ties in legal yes is she doing that you can look down here and suppose any others that make it out not either obvious by the way what a deal accounting that they should be a 1099 vendor but you have the opportunity here to to change them to ten million more vendors once you've selected everybody and then you can always go back when I at this point we haven't even gotten to looking at how much we pay defenders we're just deciding whether they should even be attending I've been there at all continue now it's going to bring up all those vendors that we check so we'll bring up all their information and make sure we're not missing anything and as you can see with some of these here we are somebody's got nice food highlighted red boxes to show us that we're missing federal ID numbers for these particular vendors so we know we've got to go with that information now if we happen to have it in front of us you can double click on it here and you can enter it right here or you can close out of here and actually go into a vendor setup screen and enter it there as well so that's when you do put that right here will it continue even though we're missing some of that information you can still still let us continue on if you want it'll let you print out the 1099 without the federal ID numbers on it it's not going to prevent you it's going to warn you but it won't prevent you you know and if that's the case then you'd still want to do that you know I would don't don't not submit a 1099 to the IRS just because you don't have the high beam and if you to do your the best you can to try to get that ID number but if the vendor becomes unresponsive like I said it for an example it's a company you don't do work with anymore and they just aren't returning your calls or emails you can't get the federal ID number for them well then submit the 1099 without for a federal ID number at least you're doing the best you could just submit that information don't don't you there's an excuse to not even submit it at all because that could come back and bite you all right so then on this screen this is the opportunity to map the different GL accounts to the different boxes on the 1099 form so again as I said in most cases you're going to be things are going to the non employee compensation box seven on your timeline but things like rent rent you don't want to admit that we wanted to go to box one rent on a 1099 you say legal same thing we will should we going to box seven not employee compensation mountains and garden lining if that's if that's product if if we book in this GL account mostly merchandise purchases and we want to admit that go with excuse me I've met that account from being counted towards the 1099 totals subcontractors that should definitely be counted is not employee compensation the plants inside again its merchandise its product that would be service so we want those to be admitted anything booked to that account you haven't omitted decks and patios this case I think this is considered labor so there you have the opportunity to go through here based on the counts that are used on the vendors that we've selected we'll checks this is QuickBooks is helping to narrow down not do what you need to do exactly between the file form what needs to be improving on those 1099 all right so next we continue now you had opportunity here to new included payments just going to show me a report okay now if we've done all that filtering decided which vendors we're gonna use which other or not which account should count which counts shouldn't count towards the ten nine eight come on I'll introduce report in this case there aren't tuning left when we got a couple payments to self advertising so five hundred plus 126 20 sets it would six hundred dollars or computers fair for DJ six hundred dollars patio and desk designs eleven fifty again assumption here then is that piece this must be a service as opposed to actual product that you purchase from them but it's just gives you one more opportunity to review things make sure that this looks right too one more thing I want to point out is right here it says if you made payments to vendors by debit cards gift cards of PayPal click you included payments and edit and check number field to include an appropriate notation so the QuickBooks can exclude these payments if you paid any two vendors with credit cards debit cards your cards or PayPal excuse me that you should not be including them on your 1099 the credit card companies the banks they are going to be submitting their own 1099 s to those vendors if you if you're a credit card if you have a credit card merchant account then you've probably seen that you get a 10 on the line in the credit card motion company at the end of the year so anything it's a go see them they will take care of that it's a 1099 you only count cash check payments that kind of thing so one thing QuickBooks helps you out with is if you're familiar with the check field the check number field on the cheque if you're typically entering in your payments your bill payment or through write checks and QuickBooks you notice there's a a check screen my check number field and when we put the check number if there is a check number but if there's another card transaction or a credit card something like that you wouldn't put you may not put anything in there if you put any one of these keywords in there instead of a check number quickbooks knows to exclude those payments from the 1099 calculation sir there was a debit card transaction excuse me you can just put debit in the check number field and then it automatically knows quickbooks knows to not count that towards to the 1099 calculation and same thing for paypal that would be another good example of one that people pay vendors through paypal maybe instead of directly paying them you want to make sure you're putting paypal in there if you're using the right check or a bill payment screening quickbooks so that it doesn't include that that's real important and then you can also click on us if you want to to view payments that were excluded in this case that was nothing on this report but anything that was excluded for any other filter reasons telex show up here all right so we're feeling pretty confident we're going to go to this next screen that's going to show us a little summary when we have three different ten dotted lines here for these three vendors it shows what box the amounts are going to go in and the total for the 1099 everything in this case all these things on these are going to go in the box settle so if it continued here's well as I mentioned a little bit earlier that you can Intuit actually offers a 1099 info service you can go in here and actually file everything electronically and you still need to probably print everything out to send to the vendors to copy but if you want to file it electronically to the IRS and you want to print an extra copy and although I didn't to do that and of course they charge you for that service I don't know what what the rate is but there's beef tonight otherwise you can go into print tenant and irons if you've got the printable kind stickies writing and print and print them it's going to ask you which county are we looking at doing because you could even go back to a previous year and redo them from you before if you needed you put in a crack dealer hit okay it's going to bring up all the vendors that you've chosen if you're going to print all of them you can do this you can get free if you want or you hit print ten and nine to drive should print turn them right out of the pronet brick 1096 once it's time to actually submit it to the federal government print a 1096 again if the cover page and that's a separate format typically comes with your ten on inline package the kind of Association together I'm gonna have one or two of those copies but you also have the ability to check and uncheck some so let's say if you typically you're going to print all of them and send them off it's going to be three owned for a total of twenty three seven here let's say you just occupant them out and realize the one for Computer Services was incorrect some LaVon where you come back and just reprint that one if you want will have to be for all but that's it and we'll hit preview and I will show you if you look at the preview now it's not going to look like form itself because what QuickBooks is expecting is that you're printing putting in these pre-printed forms into your printer so it's going to put these all of these pieces of information into the correct box on a form but you have to have a form to see it so you can't just hit print on blank paper and then expect to be able to submit the 10.9 that way they doesn't work that way print it's just previously print a line another thing I want to show you you get into a print print screen here would choose the prayer that you want before you do that dirty one you can choose a line and print a sample 1099 and then it's just going to print a 1099 report with a bunch of X's and what you can do is you can actually hold that piece of paper up to an actual 1099 report and you hold it up to the light and see if everything lines up into the box is the way it's supposed to but because based on you know what kind of printer you have and things like that the alignment might not be exactly right the first time so if it's not I highly recommend you print this sample page first like I said you just hold it up to the to an actual Kenney 9/4 hold it up to the light and you can see whether it's fitting into the box is the way it's supposed to if it doesn't then you can adjust things vertically or horizontally by adjusting these fields here to go left right up down that kind of thing and keep printing sample reports until it lines up the way it's supposed to then you leave those setting there and then go ahead and print so that is how you print them like I said the the copies that go to the vendors need to be done by January 31st copy needs to go to the IRS if it's a printed copy it needs to be by February 28th it's an electronic copy it can be done later that's March 31st that's how you do your 1099 in QuickBooks but again there are lots of different services out there to do this if you want to go through somebody else you have a payroll company they may be able to do it for you you still wouldn't you submit all this information certainly if you do you're looking for the QuickBooks this is going to be the far the easiest way to do it is to do it right out of QuickBooks but you can do the manual and you can find all that so just to do it some information to them and don't create the tenderloins for you but now you know who has to file a 1099 when they have to file a who doesn't have to file and a couple of ways to do it so I hope this was helpful please come back and check us out again where we're doing webinars all the time on different things visit our youtube page Steiner business solutions we have our own Beauty page to put out especially for QuickBooks stuff we're putting out videos training videos and tips and tricks on how to do cleanse and QuickBooks all the time on YouTube YouTube if you subscribe to our YouTube page you'll be the first to seen when they come out we put out new videos every month an email in there that ones out there for you to check out we're on Lincoln you can follow us there follow us on facebook follow us on twitter twitter we're constantly trying to put out information to help small and mid-sized business whether it's QuickBooks or other consulting we're always putting information so please follow us and like us and all that good stuff and hope this was helpful Thanks you
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